Privacy Policy, Event Disclaimer, and Terms & Conditions

IDT EXPO is the first conference and web-based platform allowing energy industry stakeholders to network in a shared and trusted community. We exist as a 24/7, 365 day-a-year, multi-platform connection-hub dedicated to bringing together key stakeholders in the Energy Sector.  Through our conference and web-based platform, we provide opportunities for you to network which requires the exchange of information.  This document outlines the process for the use, protection, and maintaining of your information.  For purposes of this document “IDT EXPO” refers to both IDT EXPO and IDTEXPO.com.

IDT EXPO is providing this detailed Privacy Policy that will be followed for any information provided to IDT EXPO.  This Privacy Policy outlines how your contact details will be used to compile a delegate list that will be used by

  • IDT EXPO event organizers,
  • Presenters / Speakers, Delegates, Sponsors, and Exhibitors

If you are a speaker, your presentation documents will be loaded to the IDTEXPO.com website and / or provided to delegates to view post-event.

If you do not prefer that your contact details be used for these purposes, please contact IDT EXPO at least two weeks prior to the event by e-mail to Wendy.Courtright@idtexpo.com.

Photography and Recording:
As part of IDT EXPO, we will be documenting our events in various formats which include but are not limited to photographs for posting to Social Media and video recordings also for Social Media and promotional / advertising purposes. 

You grant IDT EXPO the right to:

  • Record (vocally and by photo) by means of photographs, video, and other means as determined for use for both audio and visual production (referred to as “recording”),
  • Utilize these recordings (any or all) after edit and create posts via IDT EXPO social media venues.  These posts will be in forms which include but not limited to single or multiple photos, short videos, webinars and other methods as needed,
  • Your name, voice and photo may or will be used.

Hold Harmless Agreement:
You are in agreement to hold harmless IDT EXPO from any infringement or violation of your personal and / or property rights of any sort whatsoever based upon the use of the recording in any form as outlined above.  You acknowledge that IDT EXPO will own all rights, title and interest (including copyright) of any photos or recordings, and you further acknowledge that IDT EXPO is not required in any way to use any of the photos or recordings. You have assumed responsibility for entering into this agreement and the terms of this agreement do not conflict with any other existing commitment(s) on your part.  You agree and understand that you will receive no remuneration for this recording. IDT EXPO will consider any reasonable request not to use or to stop using a particular recording if requested in a reasonable period of time.

Should you not wish to grant IDT EXPO these rights, please contact IDT EXPO at least two weeks prior to the event via e-mail at Wendy.Courtright@idtexpo.com.

You acknowledge that IDT will make every effort to provide you with the most current information available which will include but is not limited to delegate listings (where applicable), final event agenda, as well as any requests received from speakers, presenters, exhibitors and delegates.  IDT EXPO does not take responsibility for errors, omissions and changes to the program or the content of the event.  IDT EXPO reserves all rights to make necessary changes and will not incur any penalty, not limited to but including refunds (full or partial) and alternative offers. You accept the fact that any changes as mentioned and implied happen beyond the control of IDT EXPO.

  • IDT EXPO, including officers, directors, employees, agents and any other affiliates directly connected with IDT EXPO will not be held liable for any damage, loss, claims, expenses or any liabilities that may arise out of any given event.
  • IDT EXPO reserves the right to update our Terms and Conditions, Disclaimer, and Privacy Statement without notice to you.
  • IDT EXPO cannot control all published, presented, or disseminated content on its social media platform or at its events.  There may be instances where you find delegates’ or participants’ communications, presentations, or other sources inaccurate, offensive, or misleading.  You alone are completely responsible for your interaction at IDT EXPO events.  You and other delegates agree to act responsibly, exercising caution and common sense while attending and participating in IDT EXPO events.

To ensure accuracy of the registration process and complete communication to all parties, it is requested that each attendee register themselves individually.  We realize that there are instances where that cannot or does not happen.  In that case, if someone is registering on your behalf or you are registering someone else, it is your responsibility to be familiar with the terms and conditions of registering.  You or the person registering on your behalf will be responsible for the information provided via the registration process.

Cancellations & Refunds:
It is your responsibility to notify us of your cancellation for attendance and participation at a scheduled event for which you registered.  In the event of the cancellation of an Exhibitor or Sponsor, we have a no refund policy.  Special consideration may be made if the request is submitted in writing within 30 days (not business days) of the event date.  Details of the request and situation must be clearly provided.  Please contact IDT EXPO at least thirty days prior to the event via e-mail at Wendy.Courtright@idtexpo.com.

Fees and payments:
Payment to participate in / attend the event must be made prior to the event starting, unless otherwise agreed.  Details of registration and the respective payment process are outlined on our website www.IDTEXPO.com. IDT EXPO payments can be made by check or wire transfer. For payments by credit card (MasterCard, VISA, Discover or AMEX) a convenience fee will be applied.  For the credit card payment option, please e-mail at Wendy.Courtright@idtexpo.com.

There may be instances beyond our control that a specific calendared event may need to be cancelled or rescheduled.  You agree to hold harmless IDT EXPO from any costs, expenses or damages associated with the cancellation or rescheduling of an event.

Force Majeure:
Neither you nor IDT EXPO shall be liable for damages or have the right to terminate this Event Disclaimer and Terms and Conditions for failure of or delay in performing its obligations if such failure or delay is the result of an act of God, such as earthquake, hurricane, tornado, flooding, or other natural disaster, or in the case of Government announcement to include but not limited to acts of war, action of foreign enemies, terrorist activities, labor dispute or strike, government sanction, blockage, embargo, or failure of electrical service, and/or any other cause beyond the reasonable control of the party whose performance is affected.

Website Disclaimer:
IDT EXPO, LLC and associated companies are not responsible for circumstances surrounding unauthorized usage or penetration from either inside or outside influences. Every effort has been made to protect the site and your information.  In the event that you notice something that is not functioning or out of context with the terms of our website, please notify Wendy.Courtright@idtexpo.com so the issues may be reviewed and addressed promptly.  Our goal is to protect the integrity of our website and your information and to make IDTEXPO.com a protected network hub of industry connection.  

Entire Agreement:
This document with any event registration constitutes the entire Event Disclaimer and Terms and Conditions for IDT EXPO.  Edits and Revisions can and will be made as required and posted accordingly.  It is your responsibility to review the document. 

Rev. 01.2018